Event Organisers Toolkit

Providing you with guidance and the information needed when planning your next event

Whether you are thinking of running a small community gathering or a large-scale festival, the basic methods of event management remain the same. This resource has been created to provide event organisers with advice and encouragement of necessary considerations and conversations needed to run a successful event.


With many aspects of an event’s finances such as budgeting, funding, sponsorship, and ticketing, check out our finance section to help plan for your event, big or small.  

Event Logistics

Ensuring attendees have a safe and enjoyable experience at your event is a key priority for event organisers. Learn about Health and Safety, Emergency Management, Security, Sustainability and more in this section.

Promote Your Event

It's time to tell the world about your event! Think media releases, interviews, media advertising, digital advertising, print promotional materials such as posters and flyers, and more.

Edendale Crank Up
Jeremy Pierce

Risk Management

When running an event, you need to consider risk in relation to different aspects, such as health & safety, financial, logistical, and natural. Help to protect yourself and those attending your event!

Preparing Your Event Plan

Detailed planning and timelines are crucial to your event's success. Developing an event plan that maximizes the strengths and opportunities for your event and minimizes the weaknesses and threats.

Event Evaluation

Time to look back and review how your event went. Here are some ideas around how to meet to discuss and evaluate the many aspects of the event, including the planning stages, event debrief and customer feedback.

Welcome Rock Trails
Air New Zealand

Check Out The Region

Whether you’re looking for day trips, a weekend getaways or longer escapes, you will find plentiful opportunities to try the region’s world-famous attractions, locations, hospitality and fare.

Do you have some event imagery you would like to add to our regional visual library?

Please complete and sign this photography licence agreement and send along with your imagery to events@southlandnz.com

Southland Events